T.S.Roopesh Babu v. The Regional Office
IN THE HIGH COURT OF JUDICATURE AT MADRAS
Reserved on : 06.02.2022 Pronounced on : 15.02.2023
CORAM
THE HONOURABLE MR. JUSTICE C.V.KARTHIKEYAN W.P.No. 30419 of 2022 T.S.Roopesh babu ... Petitioner ..Vs..
1.
The Regional Office Central Board of Secondary Education 1630-A, J Block, Anna Nagar West, Chennai - 600 040.
2.
The Principal Kendriya Vidyalaya Anna Nagar Chennai - 600 040.
3.
The Principal Kendriya Vidyalaya Ashok Nagar Chennai - 600 083.
... Respondents PRAYER: Petition under Article 226 of the Constitution of India, praying for the issue of a Writ of Mandamus directing the respondent No.3 to forthwith carry out the necessary corrections in the School records of the petitioner in regard to the Date of Birth and enter the correct date of birth as 05.08.1992 in the school certificates and issue the same to the petitioner.
***
For Petitioner :: Mr. P.Srinivas For 1st Respondent :: Mr. G.Nagarajan For RR 2 & 3 :: Mr. M.Vaidhiyanathan
ORDER
The Writ Petition had been filed seeking a direction against the third respondent to carry out necessary corrections in the school records of the petitioner relating to date of birth and to enter the correct date of birth as 05.08.1992 in the school certificates and issue the same to the petitioner.
2.
In the affidavit filed in support of the Writ Petition, the petitioner T.S.Roopesh Babu stated that his date of birth in the register of birth, had been entered as 05.08.1992. This has been registered on 06.08.1992 in Registration No. 7200. However, when he was admitted in the second respondent school in the year 1997, a wrong date of birth as 28.03.1992 was given. When the petitioner passed the 10th standard from the third respondent school, his date of birth was entered in the transfer certificate as found in the initial entry but in all other records, including the register of birth, the date of birth is given as 05.08.1992.
3.
The petitioner claims that a representation had been given on 31.05.2022 to the first respondent. He had also given a required form but however, the third respondent had not uploaded the documents as directed by the first respondent. It was under those circumstances that the Writ Petition had been filed. 4.
Heard Mr.P.Srinivas, learned counsel appearing for the petitioner, Mr.G.Nagarajan, learned counsel appearing for the first respondent and Mr.M.Vaidhiyanathan, learned Standing Counsel for the second and third respondents.
5.
The petitioner claims that his date of birth had been wrongly given when he joined the third respondent school as 28.03.1992 though he was actually born on 05.08.1992. He had given a representations and the first respondent by his letter dated 31.05.2022 had issued certain directions and accordingly, the petitioner had given necessary forms to the third respondent. The petitioner now seeks to correct his date of birth. 6.
I must state that the Hon'ble Supreme Court in Civil Appeal No. 3905 of 2011 reported in (2021) 7 SCC 535 [ Jigya
Yadav (minor), through Guardian / father Hari Singh Vs. Central Board of Secondary Education and Others]. The Hon'ble Supreme Court was concerned with many Writ Petitions and litigations filed of similar nature across the country and it therefore thought it prudent to consolidate all the matters and take them on record and a detailed order had been passed. I would also extract the same for better reference:- "193.
The first is where the incumbent wants "correction"
in the certificate issued by the CBSE to be made consistent with the particulars mentioned in the school records.
193.1. As we have held, there is no reason for the CBSE to turn down such request or attach any precondition except reasonable period of limitation and keeping in mind the period for which the CBSE has to maintain its record under the extant regulations. While doing so, it can certainly insist for compliance of other conditions by the incumbent, such as, to file sworn affidavit making necessary declaration and to indemnify the CBSE from any claim against it by third party because of such correction. The CBSE would be justified in insisting for surrender/return of the original certificate (or duplicate original
certificate, as the case may be) issued by it for replacing it with the fresh certificate to be issued after carrying out necessary corrections with caption/annotation against the changes carried out and the date of such correction. It may retain the original entries as it is except in respect of correction of name effected in exercise of right to be forgotten. The fresh certificate may also contain disclaimer that the CBSE cannot be held responsible for the genuineness of the school records produced by the incumbent in support of the request to record correction in the original CBSE certificate. The CBSE can also insist for reasonable prescribed fees to be paid by the incumbent in lieu of administrative expenses for issuing fresh certificate.
193.2. At the same time, the CBSE cannot impose precondition of applying for correction consistent with the school records only before publication of results.
Such a condition, as we have held, would be unreasonable and excessive. We repeat that if the application for recording correction is based on the school records as it obtained at the time of publication of results and issue of certificate by the CBSE,
it will be open to CBSE to provide for reasonable limitation period within which the application for recording correction in certificate issued by it may be entertained by it. However, if the request for recording change is based on changed school records post the publication of results and issue of certificate by the CBSE, the candidate would be entitled to apply for recording such a change within the reasonable limitation period prescribed by the CBSE.
In this situation, the candidate cannot claim that she had no knowledge about the change recorded in the school records because such a change would occur obviously at her instance. If she makes such application for correction of the school records, she is expected to apply to the CBSE immediately after the school records are modified and which ought to be done within a reasonable time.
193.3. Indeed, it would be open to the CBSE to reject the application in the event the period for preservation of official records under the extant regulations had expired and no record of the candidate concerned is traceable or can be reconstructed. In the case of subsequent
amendment of school records, that may occur due to different reasons including because of choice exercised by the candidate regarding change of name. To put it differently, request for recording of correction in the certificate issued by the CBSE to bring it in line with the school records of the incumbent need not be limited to application made prior to publication of examination results of the CBSE.
194.
As regards request for "change" of particulars in the certificate issued by the CBSE, it presupposes that the particulars intended to be recorded in the CBSE certificate are not consistent with the school records. Such a request could be made in two different situations. The first is on the basis of public documents like birth certificate, Aadhaar card, election card, etc. and to incorporate change in the CBSE certificate consistent therewith. The second possibility is when the request for change is due to the acquired name by choice at a later point of time. That change need not be backed by public documents pertaining to the candidate.
194.1.
Reverting to the first category, as noted earlier, there is a legal presumption in relation to the public documents as envisaged in the 1872 Act.
Such public documents, therefore, cannot be ignored by the CBSE. Taking note of those documents, the CBSE may entertain the request for recording change in the certificate issued by it. This, however, need not be unconditional, but subject to certain reasonable conditions to be fulfilled by the applicant as may be prescribed by the CBSE, such as, of furnishing sworn affidavit containing declaration and to indemnify the CBSE and upon payment of prescribed fees in lieu of administrative expenses. The CBSE may also insist for issuing public notice and publication in the Official Gazette before recording the change in the fresh certificate to be issued by it upon surrender/return of the original certificate (or duplicate original certificate, as the case may be) by the applicant. The fresh certificate may contain disclaimer and caption/annotation against the original entry (except in respect of change of name effected in exercise of right to be forgotten) indicating the date on which change has been recorded and the basis thereof. In
other words, the fresh certificate may retain original particulars while recording the change along with caption/annotation referred to above (except in respect of change of name effected in exercise of right to be forgotten).
194.2.
However, in the latter situation where the change is to be effected on the basis of new acquired name without any supporting school record or public document, that request may be entertained upon insisting for prior permission/declaration by a court of law in that regard and publication in the Official Gazette including surrender/return of original certificate (or duplicate original certificate, as the case may be) issued by CBSE and upon payment of prescribed fees.
The fresh certificate as in other situations referred to above, retain the original entry (except in respect of change of name effected in exercise of right to be forgotten) and to insert caption/annotation indicating the date on which it has been recorded and other details including disclaimer of CBSE.
This is so because the CBSE is not required to adjudicate nor has the mechanism to verify the correctness of the claim of the applicant.
195. In light of the above, in exercise of our plenary jurisdiction, we direct the CBSE to process the applications for correction or change, as the case may be, in the certificate issued by it in the respective cases under consideration. Even other pending applications and future applications for such request be processed on the same lines and in particular the conclusion and directions recorded hitherto in paras 193 and 194, as may be applicable, until amendment of relevant bye-laws.
Additionally, the CBSE shall take immediate steps to amend its relevant byelaws so as to incorporate the stated mechanism for recording correction or change, as the case may be, in the certificates already issued or to be issued by it. "
7.
The decision given above is binding on this Court and accordingly, a direction is issued that the second and third respondents must process the application given by the petitioner and if any clarification is required, issue notice to the petitioner herein and thereafter issue correct mark statement as sought by the petitioner by incorporating the correct date of birth as 05.08.1992
instead of 28.03.1992. The entire exercise must be completed within a period of six weeks from the date of receipt of a copy of this order. 8.
With the above direction, this Writ Petition stands allowed. No costs.
15.02.2023 vsg Index: Yes/No Internet: Yes/No Speaking / Non Speaking Order To 1.
The Regional Office Central Board of Secondary Education 1630-A, J Block, Anna Nagar West, Chennai - 600 040.
2.
The Principal Kendriya Vidyalaya Anna Nagar Chennai - 600 040.
3.
The Principal Kendriya Vidyalaya Ashok Nagar Chennai - 600 083.
C.V.KARTHIKEYAN, J., vsg Pre-Delivery Order made in W.P.No. 30419 of 2022 15.02.2023